This tutorial will show instructors how to change course member roles and give them special permissions. There are 7 different roles that may be assigned to course members (see table below). When someone joins a course (if not invited/added with a role specified), their default role is Student.
Highest permission – can edit course settings, grades, manage course groups, issue badges, create tasks and quizzes, etc.
|Teaching Assistant, Instructional Designer, & Field Expert
|Instructor-type role - shares all instructor permissions except 1. cannot change member roles and permissions or drop course members, 2. access to DropBox and GradeBook must be granted by institution admin or course instructor, 3. may not be able to edit course settings and contents if institution admin has disabled these permissions
|Student-type role – can be assigned to edit certain tasks/lessons
|Default role upon being added to a course
|Student type role – shares all student permissions except: does not appear in GradeBook, task visibility conditions/course progress settings do not apply to them, may not be able to submit assignments if institution admin has disabled the permission.
More detailed information about course roles and permissions can be found in this article.
PART1: Change Member Role
STEP1: Go to the Roster Tab on the left navigation menu
STEP2: Assign the role by clicking on the gear icon next to a specific member and selecting “Change member roles/permissions”
STEP3: Choose a role from the drop-down menu
STEP4 (optional): Enter the title you would like to display. Check the box to grant a TA, instructional designer, or field expert full access to the course's GradeBook and DropBox. When finished, click on the blue SAVE CHANGES button.
Note, if from CN Channel the institution admin has granted TAs, instructional designers, and field experts permission to grade assignments and quizzes, the "Grant Full Access to Gradebook and Dropbox" will be checked and grayed out by default. Course instructors will not be able to change the setting.
If you would like to grant a TA, instructional designer, or filed expert access to specific assignments within the DropBox or GradeBook instead of full access, follow the guide below:
PART2: Grant TA, Instructional Designer, and Field Expert access to selected GradeBook items
STEP1: Go to the GradeBook from the left navigation menu
STEP2: Hover over the assignment and then click on the gray gear icon that appears next to the GradeBook item for the user to grade. Select “Add Grader” from the dropdown menu
STEP3: All course members who have been assigned a TA, instructional designer, or field expert role will appear. Check the grader(s) you would like to add and then click on Save
HINT: There is no limit to the number of GradeBook items that can be assigned to a TA, instructional designer, or field expert, and you can give and take back access at any time.
PART3: Assign Tasks/Lessons to Content Editor
After assigning a member the Content Editor role from Role Settings, they do not have access to tasks or lessons automatically, access must be granted manually on each task/lesson.
In a Classic LMS course, go to the course homepage and click on the gear icon next to the task you would like to assign to the Content Editor, click "Add Task Editor".
In a Pathway LMS course, go to the course Pathway, click the gear icon next to the lesson you would like to assign to the Content Editor, click "Assign Content Editor".
STEP2: All course members assigned the Content Editor role will appear. Select the user(s) you would like to edit and manage the task/lesson and then click save.
1. There is no limit to the number of tasks/lessons that can be assigned to a Content Editor.
2. Content Editors can add subtasks/activities under the assigned task/lesson. They can also delete the subtasks/activities they have created. But they have no permission to delete items not created by themselves.
3. Content Editors cannot install new LTI tools or create/delete GradeBook items. If a SmartLink/activity links to these resources, they must have been created by course instructors.